Rider – Zannys Food

Zannys food UK delivery rider policy

ZANNYS FOOD OR ZFA is committed to protecting the privacy of riders who apply to ride with us (“rider applicants”), our riders and their substitutes, including all users of our rider mobile device application (“Rider App“), our website riders.zannysfood.co.uk (“Rider Site”) and related services. We’ll be the “ controller” of the information we hold about you.

This privacy policy applies to rider applicants, riders and substitutes (to the extent that we are able to identify you and except for any references to the application and onboarding process, which do not apply to substitutes) (“you” or “your”). If you are a rider, you must ensure that your substitute has read this privacy policy before riding with us. When a rider engages a substitute, the rider and substitute will have access to each others’ information shown in the Rider App, such as recent deliveries and tips.

Please read this privacy policy which explains how and why we collect, use and protect your information.

Contact details
How we collect your information
Information that we collect about you
Use of your information and why
Promotions
Automated decisions
Terminating your supplier agreement
Sharing your information
Data transfers
Retention of your information
Security
Your rights
Changes to our privacy policy

CONTACT DETAILS

If you have any queries or requests concerning this privacy policy or how we handle your information more generally, please get in touch by contacting our:

Rider Support team through the Rider Site (riders.Zannysfood.co.uk, section “Help”, “FAQ”, then click on “Didn’t we answer your question? Click here”, or
Data Protection Officer: DPO@Zannysfood.com
HOW WE COLLECT YOUR INFORMATION

We collect your information when you interact with us, such as when you apply to become a rider, use the Rider App, Rider Site or related services. We also look at how you use the Rider App and Rider Site, to help us improve our services and optimise rider experience. In particular, we collect your information when you:

Apply to ride with us or change your account settings;
Use the Rider App or the Rider Site;
Contact us directly via email, phone, post, message, push notification, or via our chat function;
Participate in a competition, prize draw, promotion or surveys, rider events, our scholarship program or online courses or our partners’ services; and
Browse and use our Rider Site (before and after you apply to ride with us).

We also collect information from third party sites, such as advertising and social media platforms.

INFORMATION THAT WE COLLECT ABOUT YOU

As part of our commitment to your privacy, we want to be clear about the types of information we collect.

Your rider application and account set up

When you apply to ride with Zannysfood, we ask you to provide information about yourself including your name, contact details, vehicle type, date of birth, postcode, your right to work, and whether you have any unspent criminal convictions.
During the application process, or at subsequent times where further checks are considered as necessary, we (or a third party) will ask you to provide further information and documents, such as a copy of your passport and proof of address for criminal background checks and right to work checks. If you are required by applicable law to have a licence or insurance for your vehicle type, we might also ask you to provide evidence that you’re compliant with this law, as well as your vehicle registration details. We will track the progress of your application and record the results of your criminal background check (pass/fail only).
During the application process you will be asked to submit a photo (“selfie”) or video of yourself and a photo of your identity document to check your identity. Your selfie will be compared with the photo in the identity document. This comparison is made automatically using an identity verification platform with facial recognition, operated by our service provider called Onfido.
For your account set-up, we will ask you to provide financial (including bank details), tax and business registration information, and further information related to your services for Zannysfood such as contact details of your next of kin (whose details you have permission to share with us for emergency purposes), where you want to work, your kit and a photo. We’ll keep a copy of your signed Zannysfood rider agreement with us (“Supplier Agreement”).

Payment, ride planning and kit ordering

We record your deliveries, your tips if obtained via the Rider App, your calculated fees and associated fee statement.
When you order kit through our Zannysfood kit store, you are asked to provide information about yourself including your name, contact details, delivery address, order details and payment information (if required).

Your location

When you request to use a location-based function in the Rider App, for example when you want to find a zone centre or use the zone selector control, we access your location from your device in order to provide this functionality. This includes when you opt to use these functions whilst your status is set to ”offline” i.e. not available for orders. If you do not want us to view your location when you are “offline”, please do not request these functions.
When your status is set to “online” (i.e. available for orders) in the Rider App, we collect your location data on a continuous basis for the purposes of engaging your services under your Supplier Agreement. If you do not want us to view your location, please change your rider status to “offline”, but please note that you will need to be online in the Rider App be offered and/or complete orders.
Unless you request to use a location-based function or set your status to “online” in the Rider App, we do not access or otherwise collect your location data.

Your use of the Rider App, Rider Site and Rider Support

When you use the Rider App and Rider Site we collect information about your use of them, including about your rider status (when using the Rider App) and (when online) your order progress swipes.
When you interact with our Rider Support team via email, phone, post, chat or on the Rider App or Rider Site (“Rider Support”) or Customer Services, including when you report any incident, our team may collect and use information about you. If you interact with Rider Support by phone, your calls may be recorded for legitimate business purposes, including for Rider Support and Customer Services training and improvement purposes.
When you use the Rider App you may be asked to submit a selfie or video of yourself to check your identity. Your selfie will be compared with the photo in the identity document you provided at onboarding when we check your identity documents. This comparison may be made automatically using an identity verification platform with facial recognition, operated by our service provider called Onfido.

We use cookies and other similar technologies to enable auto-login for you into the Rider App, for API authentication to obtain technical information about your device that may affect the technical functionality of the Rider App, for example, certain characteristics of and performance data about your device, the Rider App and operating system, including your device type, network connection type, app version, phone language, screen size and platform.
You have the right to use your device settings to reject or remove these functional technologies, however please be aware that if you do this, the Rider App may not function correctly and you may not be able to carry out your services as a rider with Zannysfood.
For further information on our use of cookies please see our Cookies Policy.

Information about your services

We may receive information about your services or any incident you may have been involved with from the partners who work with us such as restaurants and grocery partners (our “Partners“), our customers, other riders or members of the public.
If you take advantage of the perks offered by a third party partner, the partner will share information with us about your interest in those perks, and so that we can confirm to our partner that you are an existing Zannysfood rider.
We may collect information about you from the feedback you send us or provide to us through focus groups or surveys.
When you use websites or applications of third parties in connection with your services for Zannysfood, including during the application and onboarding process, those sites or applications may collect and process your information independently of Zannysfood. We recommend that you check their privacy policies to understand how they process your personal information.
By accessing the Rider App using other digital routes such as (but not limited to) a tablet or other devices/technology, then Zannysfood’s personal information collection and usage as set out in this privacy policy will apply in that context too.

If you do not provide your information

If you do not provide some or all of the requested information, Zannysfood may be unable to accept your application or to complete set-up or manage your rider account.

USE OF YOUR INFORMATION AND WHY

We will only process your information if there is a reason for doing so, and if that reason is permitted under data protection law.

Where we need to process your information for the performance of a contract with you, or at your request before we enter into a contract, we use your information to:

Where we need to process your information for the performance of a contract with you, or at your request before we enter into a contract, we use your information:
provide and manage your rider application, rider account, and onboarding process, including to execute your Supplier Agreement;
perform identity verification, right to work, road licence and insurance checks (where permitted by law) to ensure that you are legally compliant when providing the services and to comply with our internal policies;
provide you with access to and use of the Rider App as a means of Zannysfood engaging your services, including to enable you to accept orders;
manage delivery operations and make the most efficient decisions using automated means when offering you orders, based on your location and your vehicle type;
communicate with you about operational information relating to your services to Zannysfood, such as closed zones, any important changes or developments to the Rider App;
enable Rider Support and Customer Services to communicate with you to support your services;
offer you order-specific delivery fees (where available in your market) and calculate and administer payments for your rider services and any referrals, for example whether a surge fee was applicable to you at a certain time and location;
to enable you to access and use the Zannysfood rider kit store website and services to order, pay for and receive delivery of Zannysfood rider kit.

We may use your information for compliance with our legal or regulatory requirements to:

1. keep a record of payments made to you;
2. calculate and administer taxes (including, if applicable, withholding taxes);
3. comply with other legal or regulatory requirements.

We also process your information where we have a legitimate interest to do so, as set out below:

To communicate, by email, post, phone, message, push notifications or in-app messages, with you to

1. contact you for your feedback on your rider experience;
2. inform you about opportunities to make more money in connection with the services you provide, such as by riding at certain times or by referring your contacts to consider joining Zannysfood as a rider;
3. send you news and information in connection with your rider services, the rider community or to help you to understand more about Zannysfood, such as by sending you news, information and general updates, tech updates, for example to help you to find appropriate road safety equipment.

For our onboarding and delivery operations to

1. audit and store evidence of identity verification, right to work, road licence and insurance checks (where permitted by law) to ensure that you are legally compliant when providing the services and to comply with our internal policies, protect our reputation and mitigate our legal risks;
2. check whether or not you have unspent criminal convictions. We use a “basic” DBS check because it is in our legitimate interests (and the legitimate interests of our customers, other riders and Partners) to try to prevent our platform from being used for any unlawful purpose and to protect the safety of our customers, other riders and Partner staff, with whom you will work closely when providing the services;
3. enable you to use or benefit from an insurance policy;
4. enable our Rider Support, tech and engagement teams to help you with any issues, enquiries or complaints efficiently and effectively, including to fix any bugs or other technical issues in the Rider App using technical information relating to your device;
5. provide Zannysfood services and a positive experience to our customers and Partners, such as by providing live order progress updates using your order progress swipes on the Rider App.

To develop our business, systems and services to

1. ensure and improve the efficiency of our services, for example to understand from past data (and never live) (such as your past order progress swipes and other Rider App usage, feedback you gave about orders and your past location data), what causes a negative customer, Partner or rider experience, inefficient deliveries or damage to Zannysfood, and use this past data to responsibly design, develop and test new tools and and processes and to improve our business, systems and services;
2. analyse data about your past rides to make certain assumptions about the types of promotional offers that may be particularly beneficial to you when providing services to Zannysfood. For example, this might result in us sending you offers relevant to the area where you most often work;
3. train our algorithms to make the most effective and accurate decisions, such as training our order despatch algorithm;
4. to interact with you (such as via communications or Rider App functionality) to encourage Zannysfood’s network efficiency based on our analysis of your services.

To protect Zannysfood

for the exercise or defence of legal claims and to exercise and protect the rights of Zannysfood, riders, Partners, customers or others, including determining our liability;
to enforce the terms of your Supplier Agreement and keep records of such enforcement, including using your information to analyse whether you have breached your Supplier Agreement (such as by misusing the Rider App or acting fraudulently), which may result in us disabling or terminating your Supplier Agreement if we have the right to do so;
to investigate any complaints or incident reports relating to a rider and to prevent fraud or other misuse of our systems and services.

For referrals and rider initiatives to

1. enable your referrer to understand whether they are eligible to receive a referral fee, if you use a referral code in your rider application;
2. administer and develop rider events and other rider initiatives;
3. run rider onboarding campaigns where you agree we may do so. We sometimes also use anonymous or aggregated forms of your information in the media or in rider onboarding campaigns (from which you are not identifiable).
4. PROMOTIONS

Where we have a lawful basis for doing so we will use your information to let you know by email, post, phone, message, push notifications or in-app messages about Zannysfood’s products and services useful to your rider services (such as about Zannysfood kit) and/or any promotions from third party partners which are designed to support your provision of services to Zannysfood, such as by reducing the cost to you of providing services and by helping you to provide the services more safely through special deals we find for riders. You always have the option to unsubscribe from promotional electronic communications.

AUTOMATED DECISIONS

Zannysfood uses automated decision-making to assign orders based on your location and your vehicle type, ensuring that orders are allocated in the most efficient way. A completed delivery under your Supplier Agreement is the collection of order item(s)) from one or more Partners and delivery to one or more customer(s). We analyse your information and automatically confirm which deliveries you are due fees for.

You can choose to unassign from a delivery at any time, through the Rider App where possible or by contacting Rider Support. In addition, you can simply reject offers of orders freely.

We sometimes use automated systems to provide a more accurate, fair and efficient way of identifying suspected fraud and instances of potential breaches of your Supplier Agreement. However, we never use solely automated processes to make a decision about whether to terminate a Supplier Agreement (see the Terminating Your Supplier Agreement section below).

TERMINATING YOUR SUPPLIER AGREEMENT

As described above, we use automated processes to help identify certain events that may indicate a breach of your Supplier Agreement.

Where we identify a potential breach of a Supplier Agreement, we complete a manual review of the information collected and we may also look for further evidence, such as similar events in the past. This person completing the manual review then makes a decision about the severity of the event and the action required. The action taken could include termination of your Supplier Agreement. We would let you know of any such decision by email and give you the opportunity to respond.

Any decision taken to terminate a Supplier Agreement may also, where appropriate, be checked by another member of our reviews team to confirm the decision taken by the person who examined the case.

SHARING YOUR INFORMATION

The information we collect about you is transferred to and stored on our servers located within the EU.

Sharing your information internally:We share your information with other Zannysfood group companies carrying out certain processing activities only where necessary for the purposes set out in the Use of Your Information and Why section above.
Sharing your information with third parties:We share your information with third party service providers that provide services on our behalf, including:
1. IT service providers:including cloud, software, analytics, communications and data storage providers.
2. Operational service providers: including feedback and survey providers, background and right to work verification and onboarding providers, our support service providers, payment providers, user research partners, professional advisors, financial and administrative services providers and other suppliers, business partners, contractors and subcontractors.
3. Partners and customers:we provide limited information to Partners and customers whose orders you accept, for the purposes of our operations.
4. Insurance companies: if you decide to purchase third party products or services (such as insurance), or where you are enrolled into a Zannysfood insurance policy, you or the provider may request that we provide your information to the provider to enable them to provide the products, services or policy to you, so we will share this information for this purpose. We may also need to share your information with our insurers to establish whether we are liable for any incident you have been involved in whilst providing services to us.
5. Rider perk partners: if you have indicated an interest in their services.
6. Anyone who refers you as a rider:Your referrer will be given updates about progress towards their referral fee in relation to you, such as if you’ve reached the required orders for them to receive their fee or if their referral has been unsuccessful.
7. Media: where we have the legal right to do so, such as if you share (including by publishing or causing to be published) any details about your rider services for Zannysfood which are misleading or inconsistent with our records of your rider services for Zannysfood, including regarding details about your earnings, we may share your information (such as in the form of a correction) with the media.
In certain circumstances, we may also share your information:
1. If our business enters into a joint venture with, purchases or is sold to or merged with another business entity, your information may be disclosed or transferred to the target company, our new business partners or owners or their advisors.
2. If we are under a duty to disclose or share your information in order to comply with (and/or where we believe we are under a duty to comply with) any legal or regulatory requirement. This includes where we’re under a legal obligation or need to respond to police requests for personal information or to exchange information with other companies and organisations for the purposes of fraud protection and prevention.
3. Where we reasonably believe that you or another person has been harmed or is at risk of harm in connection with your rider services for Zannysfood.
4. In order to enforce our contractual terms with you.
5. In the event of a dispute relating to your services to Zannysfood, or to protect the rights of Zannysfood, Partners, customers, or others, including to prevent fraud.
6. With such third parties as we reasonably consider necessary in order to detect or prevent crime, e.g. the police.
7. When a rider engages a substitute, the rider and substitute will have access to each others’ information shown in the Rider App, such as recent deliveries and tips. If a rider makes a request to us for access to their personal information then in our response we may provide to the rider some personal information about the substitute, for example information relating to deliveries the substitute has worked on.
8. DATA TRANSFERS

In some cases your information may be processed outside the UK or European Economic Area (“EEA”), such as the USA, the Philippines and countries in which Zannysfood operates. These countries may not have the same protections for your information as your country of residence. However, we are obliged to ensure that your information processed by us and our service providers outside of the UK or EEA is protected in the same way as it would be if it was processed within the UK or EEA.

Whenever we transfer your information outside the UK or EEA we ensure that a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

we will only transfer your information to countries that have been deemed to provide an adequate level of protection for personal information; or
where we use certain service providers, we may use specific contracts approved for use in the UK or the EEA, as applicable, which give personal information adequate protection.
RETENTION OF YOUR INFORMATION

We will only retain your information for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain information for a longer period in the event of a complaint.

To determine the appropriate retention period for personal information, we will take into account factors including:

the amount, nature and sensitivity of the information;
the potential risk of harm from unauthorised use or disclosure of your information;
the purposes for which we process your information and whether we can achieve those purposes through other means;
our contractual obligations and rights in relation to the information involved;
legal obligation(s) under applicable law to retain information for a certain period of time;
applicable regulatory, tax, accounting or other requirements;
statute of limitations under applicable law(s);
our legitimate interests for retaining the information (see ‘Use of Your information and Why’ above);
whether there is an actual or potential dispute; and
guidelines issued by relevant data protection authorities.

In some circumstances you can ask us to delete your information (see Your Rights section below).

At the end of a retention period, we will delete or anonymise your information (so that it can no longer be associated with you) and is therefore no longer considered personal information. We may use this information indefinitely without further notice to you, for example for research or statistical purposes.

SECURITY

We adopt robust technologies and policies to protect your information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We have implemented procedures to deal with any personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Unfortunately, the transmission of information via the internet is not completely secure. Although we take steps to protect your information, we cannot guarantee the security of your information transmitted to the Rider Site or the Rider App; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Where you have chosen a password which allows you to access certain parts of the Rider App or Rider Site, you are responsible for keeping this password confidential. You must keep any password you create, or other secure login method, secret, and prevent unauthorised access to your account. We advise you not to share your password with anyone. If you choose to share your password with your substitute, please make sure they are also aware that they must keep it confidential and secure and not share it with anyone else.

YOUR RIGHTS

Under certain circumstances, you have rights under data protection law in relation to the information we hold about you. These include:

The right to be informed.You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this privacy policy.
The right of access. This is also known as a “data subject access request”. You have the right to receive a copy of the information we hold about you and to check that we are processing it lawfully.
The right to rectification.You are entitled to have any incomplete or inaccurate information we hold about you corrected, though we may need to verify the accuracy of the new information you provide to us.
The right to erasure. This is also known as “the right to be forgotten”. You have the right to request the deletion or removal of certain information that we hold about you where there is no good reason for us continuing to process it. This right is not absolute and only applies in certain circumstances.
The right to restrict processing. You have the right to block or suppress further use of your information in certain circumstances. When processing is restricted, we may still have a lawful reason to hold your information, but we will not use it further.
The right to data portability.You have the right to receive your information in a structured, commonly used and machine-readable format. This right is not absolute and only applies in certain circumstances.
The right to withdraw consent. Where we rely on consent to use your information, you have the right to withdraw that consent at any time. Withdrawing consent will not, however, make unlawful our use of your information before you withdraw your consent. If you withdraw your consent we may not be able to provide certain services to you.
The right to object to processing. You have the right to object to certain types of processing of your information, including processing for direct marketing purposes and profiling.
You also have the right not to be subject to a decision based solely on automated processing of your information.

To exercise any of these rights, please contact our Data Protection Officer in writing at dpo@Zannysfood.com. If you are unhappy with how we handled your information you can contact your local data protection authority. In the UK this is the ICO. We would, however, really appreciate the chance to deal with your concerns before you approach your local data protection authority and so we ask that you please contact us first.

CHANGES TO OUR PRIVACY POLICY

We update this privacy policy from time to time, so remember to check back in every so often, in case anything has changed and, where appropriate, we may notify you of the changes, for example by email or other method.

This privacy policy was last updated: 30 March 2023

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Zannys food UK delivery rider policy

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